Payments & Policies

  • A $500 deposit is required to register and save your spot.

    Full payment is due 90 days before the retreat.
    If you book within 90 days of the start date, payment is due in full at the time of booking. Failure to pay on time will be considered grounds for cancellation, in which case cancellation fees will apply. Prior to final booking, you must also provide proof of trip insurance (see below for more information).

  • Option 1: Pay via PayPal or Credit Card A 3% processing fee will be added to.

    Option 2: Pay via Venmo (no fees).

    Option 3: Pay by check or ACH A 1% processing fee will be added for ACH

  • Travel insurance is required for all Sky Mountain Adventures retreats and proof of coverage must be provided no later than 90 days prior to departure, when final payment is due.

    For the most comprehensive coverage options, including Cancel For Any Reason (CFAR) coverage and waivers for pre-existing medical conditions, many insurance providers require that a policy be purchased within 10 days of making your initial retreat deposit. Requirements vary by provider, so we encourage you to review policy details carefully and purchase coverage promptly if these benefits are important to you.

    If you do not wish to purchase CFAR coverage or need coverage for pre-existing conditions, we strongly recommend purchasing travel insurance before making your final, non-refundable payment, or no later than 10 days after.

    We have partnered with DiscoverWell to provide guidance and resources specifically for retreat travelers, although you are welcome to use any provider you choose.

    DiscoverWell can walk you through different policy options, including standard plans and “Cancel For Any Reason” coverage, which provides additional flexibility if your plans change.

    Explore travel insurance options and learn more here.

    Please note that coverage and pricing vary based on factors such as age, state of residence, total trip cost, and the timing of your purchase. It is your responsibility to ensure that your policy provides adequate protection for your needs, including trip cancellation, medical expenses, emergency medical evacuation, and other unforeseen events.

  • Cancellations must be received in writing by mail or email and are subject to the following terms per guest:

    • More than 90 days before departure: Full refund (including $500 deposit)

    • 0–90 days before departure: 100% of retreat cost (non-refundable)

    A $500 deposit is required to reserve your spot and is applied toward the total retreat cost.

    The remaining balance is due 90 days prior to departure. At that time, travel insurance is required, and your booking becomes fully non-refundable. In the event of a cancellation within 90 days of departure, guests are expected to seek reimbursement through their travel insurance provider.

    Unused Portion of Trip

    No refunds will be provided for any unused portion of the trip once it begins, including (but not limited to) if you leave early, miss an activity, or must be removed from the retreat.

    There are no exceptions to this cancellation and refund policy, including for weather, civil strife, personal, family, or medical emergencies, or other circumstances beyond our control.

    For this reason, travel insurance is required.

    Cancellations or Changes by Us and Flexibility

    We reserve the right to cancel, alter, or modify any part of the trip without prior notice for any reason, including but not limited to the safety, comfort, and/or well-being of participants, or due to Force Majeure (circumstances beyond our control that prevent us from operating the trip as planned).

    This includes the right to substitute guides and accommodations, modify the order of the itinerary, and make other necessary adjustments.